Four Mac Apps to Instantly Boost Your Productivity

I’ve already talked about my most useful IOS applications. Let’s move to the desktop and discuss a few apps that materially add to my flow and efficiency.  These apps increase my productivity and make my life easier, and they can do the same for you.

nobifLet’s start with one app that’s already on your Mac. Automator, which can be found the Applications folder, can automate repetitive tasks and save you a lot of time. For example, I created a process in Automator that automatically monitors a specified folder for image files, renames them to the convention I use for my blog, and resizes them to the desired size. Another service I created in Automator automatically combines selected PDF files with a right-click. Far too many people don’t use-or even know about Automator. That’s a shame, because it is possibly the single biggest timesaver on my Mac. And you don’t need to be a programmer to use it. You can set up all kinds of time saving processes by dragging and dropping.

A related app that I rely on heavily is Hazel, the automation program from Noodlesoft. While similar to Automator, Hazel is even more powerful and can automate an almost infinite number of tasks (it can also incorporate Automator into its actions). For example, as part of my paperless filing and storage system, Hazel monitors my Document Inbox folder for PDFs, converts them to searchable format, renames them based on their contents, and moves them to the appropriate folder. In other words, all I have to do to file my papers is scan the file, and Hazel does the rest.

Another efficiency boosting app is Bartender. It allows you to manage your Mac menu bar, and to arrange the resident applications in your desired order. The ability to reorder menu bar applications is well worth the $15, without consideration of all of the other useful Bartender features.

Probably my favorite new Mac app is Unclutter by Software Ambience Corp. Unclutter places a virtual storage shelf (they call it a digital pocket) at the top of your screen, where you can store clipboard contents, files and notes. Dropbox and iCloud integration allows you to sync this content across your various computers. This has become my go-to way to share individual files between my iMacs.

And, as a bonus app, there’s Dropbox. While Dropbox is awesome, just as a way to back up, sync and share files between desktops, laptops and mobile devices, its true power is its integration with and/or use beside other applications.  This allows you to create a lot of extremely powerful automations. For example, bills and other documents scanned at the farm are scanned into a folder monitored by Hazel. Upon receipt, Hazel moves the files into a specified Dropbox folder, where they are synced to my home computer. When they reach my home computer, the Hazel app on that computer performs the searchability, renaming and moving functions described above, to place the files in their permanent folder. Mostly all I do is scan them. I say mostly, because sometimes Hazel has a hard time figuring out what the document is, so it can appropriately rename it.  In that case, all I have to do is rename the files, after Hazel converts them to searchable format. Dropbox also integrates with the wonderful IFTTT, which allows a ton of automated flow.  For example, I use a combination of Dropbox and IFTTT to place automated farm rain logs, photos, locations and other entries in my DayOne journal.

All of this is like a giant erector set for adults.  Jump in, build something, create some free time.  I about to watch the Walking Dead with some of mine.

Tell me some of your favorite time savers.

3 thoughts on “Four Mac Apps to Instantly Boost Your Productivity

  1. Hi Kent,
    Great tips there, I’ve heard about Hazel but never tried it. Love Automator.
    One I’d add is TextExpander. It’s very useful for easily adding blocks of text or code. I use it for long URLs, signatures, symbols, Thank you emails, invoices, … All that’s needed is the ability to remember the short abbreviation that you’ve allocated to it. And this is the key to getting the most out of it. So you might like to create a system that guarantees some consistency and therefore make it more easy to remember the abbreviation. A ‘Thank You’ email, for example, may be triggered by ‘ty’ or an invoice by ‘iv’.

    I’ve found TextExpander to be a great time saver.

  2. I use TextExpander, and like it a lot. I am now tinkering with Keyboard Maestro. I’m still on the low end of the learning curve, but it has potential. You should definitely try Hazel. It is wonderful.

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